The Notary Public must fill in the notarial certificate, record the transaction in a journal, complete all required signatures and apply his or her seal to finalize the notarization. It is required that the signer of the document be present at the time of notarization. The Notary may ask questions to the signer to establish willingness and awareness of the transaction. The Notary Public must also identify the signer by asking to see a current identification document, which must contain a photograph, physical description and a signature. The Notary Public must check for a driver’s license, state ID, passport or US military identification issued within the last 5 years. The notary must check the document for missing information, blank spaces, and ensure that the signer completes the document before it is notarized.

A notary can refuse service only if her or she is uncertain of a signer’s identity, willingness, mental awareness, or has reason to suspect fraud. Notaries may not refuse service on the basis of race, religion, nationality, lifestyle, or because the person is not a client or customer.

Majority of the documents are required by law to be notarized. Certain affidavits, deeds and powers of attorney cannot receive legal binding unless they are notarized. However, certain documents for private entities and individuals do not require notarization but can be notarized for protection from fraud.

Yes, although we are sometimes able to accommodate last minute clients it is preferable to book an appointment in advance in order to ensure a Notary will be available to see you. This also allows us to ensure we have all necessary documents in advance and that the appointment is as brief as possible for you.

One of the Notary’s fundamental duties is to properly identify his or her client. This requirement is laid down by our practice rules and legislation.